More time for you. Virtual workers for the rest.

Sound familiar?

Running a small business means doing ten jobs at once. These are the ones that take up most of your time.

• Organisation

  “Where's the final version?”

  Accounting invoices mixed up with client files, five versions of the same proposal, and nobody knows which one is right.

• AI

  “I know AI would help. I don't know where to start.”

  Everyone talks about AI, but nobody explains how to use it in your business, with your files.

• Time

  “I have too much to do.”

  Proposals, invoices, emails and meetings. The day ends and the important work is left for tomorrow.

• Memory

  “What did we agree in the meeting?”

  What's decided in a meeting gets lost after it, and nobody knows who was meant to do what.

Everyday tasks done by virtual workers.

You don't need to know how to use AI: talk to it as you would to someone on your team. Create an AI virtual worker for each area of your business. It learns from your documents, follows your processes and your rules, and does the work.

• 

  Ana Paula

  Accountant

  Accounting department

  “I organise the invoices, give them the right names and send them to the accountant when you ask.”

  Invoices in orderSummary on the 5th
• 

  Ricardo

  Finance

  Finance department

  “I keep track of cash flow and flag what's coming due, before it's due.”

  Monthly forecastPayment alerts
• 

  Rita

  Project manager

  Operations department

  “I summarise meetings, record who's doing what and keep track of deadlines.”

  Minutes and tasksDeadlines
• 

  Tiago

  Sales

  Sales department

  “I prepare proposals from earlier ones, with the current prices.”

  ProposalsFollow-ups
• 

  Inês

  Marketing

  Marketing department

  “I write posts and newsletters in your company's voice.”

  PostsNewsletter

• Create your own

  • Give it a name
  • Say what it does
  • Set the rules

• They adapt to you

  Each worker follows your company's processes, templates and rules. Your company doesn't have to adapt to the tool.

• Nothing moves

  Your files stay in Google Drive or Microsoft 365. Choose the folders and start. No migration.

• People and virtual workers in the same space

  Whoever works with you, colleagues or clients, sees and reviews the same work. And everyone has their own personal space.

Ask. Watch it work. Approve.

MS

My Drive is a mess. Can you organise it?

Duarte Organiser

Working…

Ready in three steps.

1. Step 1
   • Sales
   • Marketing
   • Finance
   • Accounting
   • Human resources
   • Operations
   • Logistics
   • Customer support

   Create your company's areas

   Sales, finance, marketing, customer support: organise the space the way your company really works.

2. Step 2
   

   TiagoSales

   Create your virtual workers

   One for each area, with the tasks and rules you set.

3. Step 3
   • Google DriveConnected
   • GmailConnect

   Give them access to your tools

   Connect Google Drive or Microsoft 365 and choose the folders. Nothing is copied or moved.

• Consulting

  Each application's deadlines and missing documents, twice a month

  EU funding consultancy, 5 people

  Before

  The call deadlines and the validity of each client's certificates sit in a sheet that someone checks when they remember.

  With FLUXO PRO

  No deadline depends on someone remembering to open the sheet.

  What the applications manager asks

  “On the 1st and the 15th of every month, check the applications sheet and the client folders and tell me what's due in the next three weeks and which documents are missing.”

• Events

  Every supplier's confirmations, checked every Monday

  Wedding planning studio, 3 people

  Before

  Each wedding involves more than ten suppliers, and the confirmation, tasting and delivery dates are spread across emails, contracts and a spreadsheet.

  With FLUXO PRO

  No forgotten confirmation makes it to the week of the wedding.

  What the planner asks

  “Every Monday morning, check the weddings in the next 60 days and tell me which suppliers haven't confirmed yet, with an email ready for each one.”

• Startups

  The monthly investor update, with every number linked to its source

  Shared cargo-bike startup, 11 people

  Before

  The investor update should go out every month, but it goes out whenever the founder finds a free afternoon, with numbers copied by hand from the metrics sheet.

  With FLUXO PRO

  The update goes out every month, the hard months included.

  What the founder asks

  “On the first day of every month, prepare the investor update with the numbers from the metrics sheet, what we achieved and what we need from them.”

See all 12 cases

Why not just use an AI chat?

AI chats work one conversation at a time and don't know your company. FLUXO PRO brings your company together in one space where teams and virtual workers collaborate with ease.

What it compares	An AI chat	FLUXO PRO
Knows your company	Works with whatever you give it in each conversation.	Works on the documents your company already has.
Adapts to your processes	You have to explain everything again.	Each worker follows the tasks and rules you set.
Does the work	Gives you text to copy and paste.	Prepares the document, in the right place, ready to review.
Remembers what was decided	Remembers you, not your company.	Keeps the decisions and shows the source of every answer.
Working together	Everyone in their own chat.	People and virtual workers in the same space.
Company information	Spread across personal accounts.	In the company space, with each person's permissions.

• Knows your company

  An AI chat

  Works with whatever you give it in each conversation.

  FLUXO PRO

  Works on the documents your company already has.

• Adapts to your processes

  An AI chat

  You have to explain everything again.

  FLUXO PRO

  Each worker follows the tasks and rules you set.

• Does the work

  An AI chat

  Gives you text to copy and paste.

  FLUXO PRO

  Prepares the document, in the right place, ready to review.

• Remembers what was decided

  An AI chat

  Remembers you, not your company.

  FLUXO PRO

  Keeps the decisions and shows the source of every answer.

• Working together

  An AI chat

  Everyone in their own chat.

  FLUXO PRO

  People and virtual workers in the same space.

• Company information

  An AI chat

  Spread across personal accounts.

  FLUXO PRO

  In the company space, with each person's permissions.

Why we're building this